Managed Services is Coop Manager’s not-for-profit effort to help women work from home, generate income and take care of their families as well. The entire amount you pay gets paid to them for the services rendered.
To manage almost the entire documentation of your Society/Association:
(a) Maintaining your accounting records, periodical data entry of invoices, receipts, payments and expenses, income-expenditure account, balance sheet
(b) Keeping your member records and document repository up to date, sending out notices and circulars, drafting and recording minutes of meetings
The team is well trained to handle your accounting data entry and manage member records. Coop Manager supervises their work to ensure efficient and error free execution.
Service starts from initial setting up of your member database, document repository, accounting, chart of accounts, importing members, suppliers/contractors, employees, opening balances, recurring invoices, etc.
Data Entry Charges
The charges stated here should be considered as a “budgetary quote”, the final cost depending on the level of automation you are willing to go for e.g. direct downloading of bank transactions. The charges can drop by as much as 20%.
The charges, based on the number of billing cycles x number of units: Rs.125 per unit per billing cycle.
If you have 100 units in your Society/Association, your cost would be 100 x Rs.125 = Rs.12,500 per billing cycle.
If you bill your members half-yearly for maintenance charges, your annual cost would be 2 half-year periods x Rs.12,500 = Rs.25,000.
If you bill your members quarterly for maintenance charges, your annual cost would be 4 quarters x Rs.12,500 = Rs.50,000.
If you bill your members monthly for maintenance charges, your annual cost would be 12 months x Rs.12,500 = Rs.1,50,000.
Entering existing transactions starting from the beginning of the financial year i.e. 1st April, is charged according to the number of billing cycles in that period.
If you bill quarterly to your members and we take up your data entry in June, there would be one billing cycle for which past data entry will have to be made. You will pay for one billing cycle.
If we start in September, there would be two billing cycles for which past data entry would be required. You will pay for two billing cycles.
One Off Extra Invoicing
Separate one off extra invoicing to your members, over and above the recurring maintenance charge billing, is charged as a separate billing cycle.
Sending Accounting Data
Accounting data in spreadsheets with accompanying bank statements are uploaded to Attachments inside the QBO Dashboard. Supporting invoices/bills/receipts scanned in pdf format are also uploaded to the same storage. These documents are then attached to the respective transaction records.
The System is capable of direct downloading of banking transactions into the accounts. If you do not wish to utilise this option, bank transactions can be sent over in a spreadsheet in the prescribed format for importing into the accounts.
While you continue to use the accounting data entry service, your member records are taken care of without any additional payment. However, scanning of required documents, being in your physical possession, would have to be done by you.
Payment is made in synchronisation with the billing cycles. At any stage you feel comfortable and wish to handle things on your own, you are free to discontinue the service, avoiding any half-way to completing a billing cycle.
We will hand you over everything in a proper way to ensure continuity by your own personnel.